Monday, March 12, 2012

Trade Show Associate Coordinator, Decibel Management, Wake Forest, NC

Trade Show Associate Coordinator, Decibel Management, Wake Forest,

The Tradeshow Associate Coordinator is responsible for managing all
client activity related to tradeshows. This includes ordering show
services, maintaining inventory (event and trade show properties),
shipping and receiving of exhibits as well as overall coordination of
event and tradeshow equipment in the office. In addition to coordinating
all tradeshow activity, he/she will work closely with the overall team
on other event related and administrative tasks. Some travel may be
required. (20%)


Maintain and manage client tradeshow process Responsible for filling out
show books for industry events Management of 10-20 client exhibits and
200 shows per year Research best practices for tradeshows and stay
current for trends Work with client teams to coordinate shipping and
receiving of all equipment and property Make shipping arrangements, with
responsibility for tracking all orders Submit invoices and ensure
payment is made on time Prepare shipments for all events (booth,
collateral, promotional items, etc.) Maintain tradeshow booths,
promotional items and collateral Responsible for all inspections of
tradeshow equipment

Other Duties as Needed:
Manage some company events
Prepare budget and project plan for event Locate meeting space and
coordinate contract process with hotel/facility Coordinate catering
order for event and/or make restaurant reservations Work with team
members to promote event via various channels and manage all RSVPs

Administrative responsibilities
Order and maintain office supplies
Facilitate invoice processing
Handle incoming mail and coordinate shipping requests Coordinate with
vendors on printing requests Coordinate in-office meetings and manage
calendar Other ad-hoc administrative requests

1-5 years experience in tradeshow planning or corporate meeting
management Superior time management and organizational skills Proficient
with Word, Excel, and PowerPoint Knowledge of ExhibitForce tradeshow
software Excellent writing and editing skills Strong communication
skills Ability to think creatively to solve problems Effective
interpersonal skills Proven ability to coordinate simultaneous project
deliverables and meet required deadlines.
Significant analytical ability and attention to detail Ability to work
well in a fast-paced professional office environment [Budget, risk and
expense management experience preferred] Ability to lift 50 lbs daily
Knowledge and skill using a Forklift
Please send resume, salary history and requirements to

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