Monday, July 11, 2011

Events Coordinator, Freelancers Union, NYC


Freelancers Union is not your typical non-profit, and we look for not-your-typical employees. We are a national membership organization that promotes the interests of independent workers through advocacy, education, and service. We’re a collaborative, friendly, open-minded, adaptable, creative, and action-oriented group, and we’re looking for people who share those qualities. We work in a fast-paced and fun environment, and are constantly exploring interesting new ideas.

We are seeking a talented Events Coordinator to be an integral member of the Advocacy team, providing support to the Associate Director of Events. Qualified candidates will assist with the implementation of all events, as well as plan and execute events on their own. Additionally, he/she will provide general support to the Advocacy team as a whole.

What you’d be doing:

Annual Fundraiser:
· Brainstorm content, venue, and format
· Manage the database and mailing list: update attendee status and contact information, make follow-up phone calls, coordinate event mailing, send thank you notes, etc.
· Process donations and ticket and sponsorship purchases, and execute timely follow-up correspondence
· Process all vendor payments and transactions
· Track revenue and expenses and produce weekly and post-event reports
· Other tasks as assigned

· Manage annual Volunteer Thank You Party
· Coordinate educational, networking, and advocacy events for members as assigned
· Brainstorm and implement new educational and social events
· Create event materials: email invites, attendee lists, signage, evaluations, sign up sheets, etc.
· Track revenue and expenses, and process invoices
· Other tasks as assigned

· Research new venues
· Identify external opportunities to promote events
· Manage email communications and social media outreach to promote events
· Respond to general event inquiries
· Manage speaking requests
· Maintain inventory of event resources
· Draft and send thank you notes following meetings with elected officials, etc.
· Participate in all Advocacy team activities to push agenda forward
· Other tasks as assigned

Experience and skills you’d need to have:
· Bachelor’s degree or equivalent experience required
· 2-3 years demonstrated experience in event planning
· Exceptional organizational skills and attention to detail
· Very strong written and oral communication skills with a keen eye for proofreading
· Ability to resolve problems quickly and effectively with a can-do attitude and proactive approach
· Outgoing, positive personality with strong interpersonal skills and the ability to interact diplomatically with diverse internal and external individuals (colleagues, members, speakers, donors)
· Creativity and the desire to innovate and experiment
· Ability to work independently, prioritize, and multi-task under tight deadlines
· Ability to work as a team member
· Willingness to work evenings for, or in preparation for, events
· Proficiency with technology , particularly Excel and Databases.
· Interest in, and ability to learn, new software applications
· Friendly, collegial personality with compulsive integrity and a well-conditioned sense of humor

More about us:
Independent workers comprise 30% of the U.S workforce—and growing—but lack many of the basic supports and protections that traditional employees get. We aim to change that for our 155,000 members, and for the 42 million independent workers nationwide. Oh, and we’re also the people behind all those ads with the beehive that you see on the New York City subways.

Like we said, we’re not typical. We think of ourselves as “practical revolutionaries”—that is, people who have extraordinary vision and want to make significant change, but can also put big, lofty ideas into tangible action. We believe strongly in solidarity, both for our staff and for the freelance community, with the understanding that we’re better off as a group than we are on our own. For more information about us and what we do, please visit

Our office is in DUMBO, the first stop into Brooklyn on the A, C or F subway lines.

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